INTRODUCTION

Wolters Kluwer ("we", "us" or “our”) wants to inform you about the ways we process your personal information. In this Careers Privacy & Cookie Notice we explain what personal information we collect, use and disclose, in addition to the general Privacy & Cookie Notice.

Personal information means any data relating to an individual who can be identified, directly or indirectly, based on that information. This may include information such as names, contact details, (online) identification data, online identifiers, or other characteristics specific to that individual.

This Notice applies to all personal information collected and processed by Wolters Kluwer N.V. or one of its affiliates or subsidiaries in connection with Wolters Kluwer careers websites (collectively, the “Wolters Kluwer Careers Website”) – careers.wolterskluwer.com, when you apply for a vacancy as a job applicant through our Wolters Kluwer Careers Website or when you are interested to be added to our talent and acquisition pool for any future job opportunities that may fit your qualifications. This Notice is in addition to the general Privacy & Cookie Notice, which applies when you visit our websites, solutions and other services, including events. This Wolters Kluwer Career Privacy & Cookie Notice does not apply to individuals once they accepted a job offer and are engaged as permanent or temporary employees, workers, or contractors – personal information of such individuals shall instead be governed by our employee privacy notices, as applicable.

  • WHO WE ARE

    Wolters Kluwer is a global organization consisting of many companies worldwide. Any personal information provided to or collected by Wolters Kluwer is controlled by Wolters Kluwer N.V., P.O. Box 1030, 2400 BA, Alphen aan den Rijn, The Netherlands or its affiliate or subsidiary mentioned on a specific job description, as the case may be, and under certain circumstances jointly with one of its affiliates or subsidiaries. The associated processing of personal data takes place on the basis of a joint controller arrangement between Wolters Kluwer N.V. and its relevant affiliates and subsidiaries. Under this arrangement, Wolters Kluwer N.V. will at all times be available for data subjects to address any concerns or questions and / or allow them to exercise their rights under their local applicable data protection laws regarding their personal information.

    If you wish to contact us in relation to questions to your personal information we refer you to the ‘HOW YOU CAN CONTACT US’ section below.

  • WHAT PERSONAL INFORMATION DO WE COLLECT

    In connection with the Wolters Kluwer Careers Website and related recruitment processes, we may collect the following personal information.

    • Name and contact details, such as first and last name, email address, postal address, telephone number.
    • Information provided when creating  and using your candidate account on the Wolters Kluwer Careers Website, for example, when applying for one of our job openings:
      • Professional, employment or education information, such as information contained in your application letter or curriculum vitae.
      • Personal skills, including your language skills.
      • Areas of interest, or relevant websites that you provided during the application process.
      • Right to work status, work permits, or other required sponsorship to work in the country concerned.
      • Pre-employment screening information, e.g. results of background checks, verification of qualifications and references, official forms of ID and certain personal information from your social media account you shared with us. 
      • Account Credentials, such as, passwords and other security information for authentication and access.
      • Other special categories of personal information, such as, gender, race, ethnicity, health and disability data, and trade organization data, insofar as legally required or permitted in the local jurisdiction. 
      • Information related to your addition to our talent and acquisition pool when you are interested to be contacted for any future job opportunities:
        • Professional experience information.
        • Areas of interest for future job opportunities. 
      • Disability assistance information, for example, to accommodate you to complete your application or if you need an accommodation for an interview.
      • Usage information, such as behavioral information about how you navigate within our Wolters Kluwer Careers Website.
      • Computer, device and connection information, such as, IP address, browser type and version and location.
  • HOW WE COLLECT PERSONAL INFORMATION

    We and our third-party service providers may collect personal information from the following sources:

    • Your direct interactions with our Wolters Kluwer Careers Website.
    • Your candidate account on the Wolters Kluwer Careers Website, for example, when creating or using the account, when applying for one of our job openings or when being added to the talent and acquisition pool for any future job opportunities.
    • The ‘Request for Disability Accommodation’, for example, when you reach out to get assistance with accommodating you to complete your application or if you need an accommodation for an interview.
    • Data from third parties, such as, information on third-party websites or other information you may have made publicly available or information provided by third party sources, including but not limited to government entities, background check providers, data resellers and social media providers. Please note that if you choose to connect your public social media profiles upon signing up for personalized job recommendations on the Wolters Kluwer Careers Website, you will share certain personal information from your social media account with us, such as your name, e-mail address, skills, and any other information you choose to make accessible to use when you connect your social media account.
    • Automated Tracking Technologies, such as, information automatically collected about your interaction with our Wolters Kluwer Careers Website using various technologies such as cookies, web logs and beacons and internet tags.
  • HOW WE USE YOUR PERSONAL INFORMATION

    Personal information collected in connection with our Wolters Kluwer Careers Website is used for recruitment or other purposes for which it has been collected and might be further used for statutory or other legitimate purposes only. Purposes for which we may process your personal information:

    • Recruiting and assessing suitability of a potential job applicant for employment with Wolters Kluwer;
    • Matching profiles for our (future) job vacancies, for example after you applied for a job vacancy or if you are added to the talent and acquisition pool to be contacted for future job vacancies;
    • Performing screening and interviews;
    • Offering a contract of employment;
    • Complying with laws, regulations and our contractual obligations.
    • Improving our recruitment process and the Wolters Kluwer Careers Website, such as inviting you to participate in surveys or analyzing website traffic to optimize our websites or to generate personalized suggestions for similar job openings. 

    Lawfulness of the processing is one of the main principles relating to processing of your personal information - we apply the following legal processing grounds:

    • processing is necessary for the performance of a contract or in order to take steps prior to entering into a contract - for example, to make an employment offer;
    • processing is necessary for the purposes of our legitimate interests - for example, to improve the quality of our recruitment process;
    • processing is necessary for compliance with a legal obligation to which we are subject or that is otherwise lawful under applicable data protection laws – for example, to verify the identity of a job applicant;
    • with your given consent – for example, if you want us to add you to the talent and acquisition pool to be contacted in the future for any future job vacancies
  • SHARING YOUR PERSONAL INFORMATION

    To be able to operate our Wolters Kluwer Careers Website and further our business operations, we may share certain information internally or with selected third parties. There might also be a certain statutory or legal obligation that we believe in good faith requires us to disclose your personal information externally. Parties we might share data with include:

    • other Wolters Kluwer affiliates or subsidiaries, for example providing underpinning technology to support the Wolters Kluwer Careers Website and related recruiting processes;
    • our service providers, for example for managing or hosting services and/or underpinning technology for the Wolters Kluwer Careers Website and related recruiting processes. Examples of our service providers are the service provider we use to save your information when you apply for our job vacancies and the service provider we use to save your information when you want to be added to our talent and acquisition pool for future job vacancies.

    Whenever we share personal information internally or with third parties in other countries, we have appropriate safeguards in place in accordance with applicable data protection laws, including as applicable the EU Model clauses. As required under applicable law, third parties are required to use appropriate safeguards to protect personal information and they can only access personal information that is necessary for performing their specific tasks.

  • FOR HOW LONG WE KEEP YOUR PERSONAL INFORMATION

    Your personal information will be processed to the extent necessary for the performance of our obligations, and for the time necessary to achieve the purposes for which the information is collected, in accordance with our data retention policies and applicable data protection laws. When we no longer need your personal information, we will take all reasonable steps to remove it from our systems and records or take steps to properly anonymize it so that you can no longer be identified from it.

  • HOW WE PROTECT YOUR PERSONAL INFORMATION

    We have put in place an internal framework of policies and minimum standards across all our businesses to keep your data safe. In addition, we limit access to personal information by our employees, business partners, service providers and third-party service providers to a ‘need-to-know’ basis. More specifically and in accordance with the law, we take appropriate technical and organizational measures (policies and procedures, IT security, and others) to ensure the confidentiality and integrity of your personal information and the way it is processed.

  • WHAT ARE YOUR RIGHTS

    As a global organization, we operate in different jurisdictions with varying obligations and which grant individuals differing levels of protection in relation to the processing of personal information. We will honor your rights under applicable law. To the extent provided under your local data protection laws, including European data protection laws as applicable, your rights may include the following:

    • Right of access (‘an overview of your personal information’): the right to get an overview of your personal information that we process.
    • Right to rectification (‘correct your personal information’): if your personal information is inaccurate or incomplete, the right to ask us to rectify or complete your personal information.
    • Right to erasure (‘right to be forgotten’): the right to request that we delete your personal information to the extent permitted under applicable law. In certain circumstances, it may not be possible for us to accept your request, for example, when the processing is necessary to comply with a legal obligation, or if processing is necessary for the performance of a contract.
    • Right to data portability (‘transfer your personal information’): the right to ask us to transfer your personal information directly to you. This applies to certain personal information if processed by automated means and with your consent or based on a contract you have with us. On your request, and where technically feasible, we will transfer your personal information to another party of your choice.
    • Right to restrict processing: the right to request that we restrict or stop the processing of your personal information held by us for a certain period of time, or for an indefinite period. In certain circumstances, it may not be possible for us to accept your request, for example, when the data is needed for the establishment, exercise or defense of legal claims or for reasons of important public interest, when the processing is necessary to comply with a legal obligation, or if we can demonstrate compelling legitimate grounds otherwise.
    • Right to object: the right to object to the processing of your personal information. The reasons for objection should relate to your particular situation, and be related to a processing based on the legitimate interest condition. We will then no longer process the personal information, unless we can demonstrate compelling reasons otherwise. In certain circumstances, you have the unconditional right to object; for instance, in the context of direct marketing activities.
    • Withdrawal of Consent: the right to withdraw your consent to the processing of your personal information at any time; for instance, after you consented to keeping you informed about our job vacancies, you have the right to withdraw this consent at any time. Withdrawal of your consent will not affect the lawfulness of the processing of your personal data prior to the withdrawal.

    To exercise your rights (if applicable) and/or for any other questions about the handling of your personal information, we refer you to the ‘HOW YOU CAN CONTACT US‘ section below.
    If you feel we are unresponsive or disagree with our data privacy practices, you can also have a right, depending on applicable law, to file a complaint with your local Data Protection Authority.

  • THE USE OF COOKIES

    We use cookies to optimize our websites and analyze website traffic. On occasion, if we have obtained your informed consent in advance, we may use third party cookies, notably social media plugins, to enable you to share ideas and information related to us instantly and for own recruitment purposes.

    Cookies or similar techniques (referred to collectively as “Cookies”) are small text files or pixels, which might be stored on your computer or mobile device. Cookies may be necessary to facilitate website browsing and making it more user-friendly. Third party Cookies may collect information to analyze personal browsing behavior.

    We may use Cookies belonging to one of the four categories listed below. Our website cookie banner facilitates you to manage your preferences of the non-mandatory cookie categories. The banner will also provide an overview of all cookies used under the categories.

    • Strictly Necessary Cookies - these mandatory Cookies are needed for our websites to function properly.
    • Functional Cookies - these Cookies add additional functionality to our websites.
    • Performance Cookies - these Cookies support analytic services that help us to improve our website’s functionality and user experience.
    • Advertising Cookies - these Cookies can be applied to collect insights to issue personalized content and advertising on our and other websites.

    Additional information about the Cookies used on the Wolters Kluwer Careers Website can be found here. You can change your cookie consent preferences at any time by clicking the button below.

  • LINKS TO OTHER WEBSITES

    Our websites may contain links to other Wolters Kluwer or third-party websites, which may have privacy & cookie notices that differ from ours. We are not responsible for the collection, processing or disclosure of personal information collected through other websites.

    We are also not responsible for any information or content contained on such websites. Links to other websites are provided solely for convenience. Your usage and browsing on any such website is subject to that website’s own policies. Please review the privacy notices posted on other websites that you may access through our Wolters Kluwer Careers Website.

    Wolters Kluwer may provide you with additional or different privacy notices in specific instances on how your personal information is collected and used for a specific Service.

  • ADDITIONAL INFORMATION FOR CALIFORNIA RESIDENTS
    In addition to the information provided in this privacy policy, additional information for California residents can be found here
  • HOW YOU CAN CONTACT US

    If you have any questions about how we process your personal information or if you want to exercise one of your rights, you can contact us by sending an email to: [email protected]. If you feel we are unresponsive or disagree with our data privacy practices, you also have a right, depending on the applicable law, to file a complaint with your local Data Protection Authority.
    In response to a request, we might ask you to verify your identity if needed, and to provide information that helps us to understand your request better. If we do not grant your request, whether in whole or in part, we will explain why.

  • UPDATES TO THIS NOTICE

    From time to time we may update this Privacy & Cookie Notice or any other specific privacy statement. When making changes to this Privacy & Cookie Notice, we will add a new date to this Privacy Statement. This version is effective per September 2022.

    Version: 1.2, September 2022